Terms & Conditions for ActNation
Updated January 2025
1. ACCEPTANCE OF TERMS
1.1 These Terms & Conditions (hereinafter “Terms”) govern the use of ActNation.io (hereinafter “ActNation” or “the Platform”) and are accepted by users upon registration or usage of the service. These Terms apply between ActNation ApS, CVR number 43734342, Havnegade 53 A 3, 1058 København K, Denmark (hereinafter “ActNation”) and the subscribing company (hereinafter “the Customer”). Employees and NGOs (Charitable organizations, hereafter referred to as NGOs) using the platform are also bound by these Terms as applicable.
1.2 By using the Platform, the Customer, its employees, and any other authorized users agree to comply with these Terms. ActNation operates as a Software-as-a-Service (SaaS) platform facilitating payroll-based charitable donations, company charity contributions, and employer-matching contributions. The Customer acknowledges that ActNation does not process or transfer donations but facilitates invoicing and tax-deductible receipts.
2. SCOPE AND USE OF THE SUBSCRIPTION
2.1 The Customer obtains a non-exclusive right to access and use ActNation’s Platform and its functionalities as Software-as-a-Service. The subscription covers the agreed number of employees and features the Customer selects.
2.2 The Platform allows companies to manage payroll-based donations, allocate company funds to charitable causes, and enable employees to contribute through their payslips. NGOs may register and upload campaigns for corporate and employee engagement. Employees can choose to anonymize their donations from employers and colleagues.
2.3 The Customer is responsible for ensuring compliance with applicable laws when using the Platform, including tax and reporting obligations for donations. The Platform does not process tax deductions on behalf of the Customer or NGOs.
3. PRICES AND PAYMENT TERMS
3.1 ActNation operates on a subscription-based model where companies pay a fee based on the number of employees enrolled. Additional charges may apply for enhanced features or employee usage beyond the agreed subscription tier.
3.2 Payments are processed via card or invoice. Once payment has been made, no refunds are provided due to the digital nature of the service.
3.3 Subscription fees and pricing updates will be communicated on the ActNation website with a minimum 30-day notice before changes take effect.
4. DATA HANDLING AND PRIVACY
4.1 The Customer acknowledges that ActNation processes personal data, including CPR numbers, for the purpose of facilitating payroll donations. The Platform does not store personal data beyond what is necessary to provide the service.
4.2 Employees have the option to anonymize their donations within the Platform, preventing employers and colleagues from viewing their contribution details.
4.3 ActNation shall comply with applicable data protection laws, including the EU General Data Protection Regulation (GDPR). For further details, refer to the ActNation Data Processing Agreement.
5. OPERATIONAL STABILITY
5.1 ActNation strives to maintain operational stability but is not responsible for disruptions caused by factors beyond its control, such as internet outages, third-party service failures, or force majeure events.
6. TERMINATION AND BREACH
6.1 If a Customer or user breaches these Terms, ActNation reserves the right to immediately terminate access to the Platform. This includes, but is not limited to, misuse of the service, violation of applicable laws, or failure to pay subscription fees.
7. DISPUTE RESOLUTION AND GOVERNING LAW
7.1 These Terms are governed by Danish law. Any dispute arising from these Terms shall be brought before the Copenhagen District Court unless another mandatory jurisdiction applies.
8. Zenegy Integration and Data Transfer
When your organization connects ActNation to your Zenegy payroll system, you authorize ActNation to receive relevant employee and payroll deduction data via Zenegy’s secure API.
This data transfer begins only after your organization has explicitly approved the integration within Zenegy. ActNation will only store and process data for active employees, and no personal data will be used until the employee has explicitly consented to participate in ActNation.
All processing complies with applicable data protection regulations and this agreement.
9. CHANGES TO TERMS
8.1 ActNation reserves the right to update these Terms. Any changes will be communicated via email or on the ActNation website with at least 30 days’ notice.